The Office Safety Company

Accident Reporting

Firstly, you need to get your hands on the new accident report book. In order to comply with the Data Protection Act 1998, personal details entered in accident books must now be kept confidential.

Any business that employs 10 or more people must change their accident book to the new design by 31st December 2003.

The new books are designed to facilitate removal and storage of personal information to ensure confidentiality. Earlier editions of this book that do not have this facility may only be used up to 31st December 2003.

Employers must keep a record of all injuries that happen on your premises, or to employees working elsewhere on your behalf.

An up to date accident book must be kept in an easily accessible place. However all slips containing personal information should be detached and kept in safe storage (e.g. in a lockable filing cabinet).

The Accident Book and records must be stored in a safe place for 3 years.

Employer’s Responsibility RIDDOR reporting

As well as keeping records in the accident book, the law says you must notify and report some injuries and deaths arising from accidents at work under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). This reporting must be done within specific times. Guidelines are set out on each page of the new accident book.

Employee’s Responsibility

When you are injured at work, the law says you have to tell your employer as soon as you can. You can do this by writing about your accident in this book yourself or asking someone else to do so on your behalf. Details are set out in the new accident report book.

Further info

Health and Safety Executive leaflets:

  • RIDDOR explained (PDF)
  • RIDDOR reporting: Information about the new incident centre (PDF)


Disclaimer: The Office Safety Company have provided the ‘Quick Guides’ on the basis that the content and advice contained within these documents is to the best of our knowledge accurate at the time of publication. The Office Safety Company does not accept any liability for the accuracy of the information provided in the ‘Quick Guides’.